A printer upgrade is one of those expenses that will cost you a little bit of money now, and save you a whole lot of money in the long run. And not just over the next five years, but probably over the next five months.

Let’s run down a quick checklist:

  • How frequently is your current printer out for repairs?
  • How many times have you had to print something twice because it didn’t print correctly on the first try?
  • How long does your average print-job take?
  • Can you scan, copy and fax from your printer, or do you have five or six devices chugging electricity to do the job of a single multifunction printer/MFP?

With any device, any machine, or any piece of equipment that has a lot of moving parts, you’re going to reach a point where repairing it is costing you more than replacing it. Depending on the make and model of your car, you only expect to get ten, fifteen years out of it before it’s time for a trade-in. At a certain point, the inefficient fuel consumption and weekly repairs wind up costing more than the monthly payments on a new set of wheels. The same goes for your office equipment. Here’s how:

Energy Efficiency

This is the significant hidden cost of running outdated equipment. Newer devices are designed to be energy efficient, running on less power and racking up less of a bill. That might not sound like a big deal for a toaster or a room fan, but when it comes to office equipment, we’re talking about devices that are plugged into the wall and switched on from morning to night.


It’s not just the repairs, but the work hours. It’s not unusual for a company to keep employees working late to make up for faulty, outdated equipment. Keeping six people on staff, working overtime, because the document wouldn’t print correctly three hours ago is anything but cost-efficient.

Replacement Parts

Yes, replace your parts when they’re old and outdated. But at a certain point, you could have just built a whole new device out of all the new parts you’ve ordered over the years.

If you’re looking to upgrade your office equipment or have any other questions, don’t hesitate to contact Hart Office Solutions today.